Sunday, May 26

5 Fool-Proof Strategies to Keep Your Small Business Organized

Becoming a small business owner is an exciting journey, but it’s also one that can quickly become chaotic if you’re not careful. There are so many minute details to take care of in the startup phase of a business that it’s easy to feel overwhelmed and unorganized. Luckily, there’s an abundance of options when it comes to business software solutions. Here are some tips for becoming organized and some software solutions to help you along the way.

1. Digitize for optimal organization.


In our modern world, digitization is an inevitable transition that businesses will have to make in order to keep up with the competition. Gone are the days of physical copies of work orders and invoices. By digitizing your company you will cut down on clutter, costs, and downtime due to lost or damaged records. The upkeep required for organizing and maintaining physical records can waste valuable time. By making your entire business operations digital, organizing your office and records will be a breeze.

2. Implement asset management software from the start.


As a small business owner, all of your company’s physical assets are investments that you’ve made. Asset management software makes it easy to digitally take stock of your company’s assets and seamlessly track when a piece of equipment is in use by an employee. Cheqroom’s Equipment Tracking Software lets you track a piece of equipment with a barcode or QR code on the physical device. You can then input the device into your asset management software, where the tag allows you to see when a device is checked out by an employee. Whether a device is brought to a job site or it’s on loan to a remote employee, asset tracking software lets you and assigned asset managers schedule preventative maintenance, track equipment warranties and depreciation, process work orders, and receive the GPS location of your assets.

Cheqroom’s mobile app gives asset managers access to the inventory management system’s features from their mobile devices. It provides notifications and alerts when devices are checked out or when an employee puts in a work order. With the right equipment and asset tracking, you can stay on top of preventative maintenance and device upkeep, reduce shrink, and avoid unnecessary purchases. By implementing asset tracking from the startup phase of your company, you’ll never have to worry about human errors in your digital asset inventory

3.Keep your team connected and focused.


The best way to have an organized business is to have an organized team. With the pandemic, many companies have dispersed sales teams that are working from home. Keeping your team’s workflow aligned with the company’s goals is crucial during this time. Using OKRs (Objectives and Key Results) will allow you to easily set up strategic plans for achieving the key results you define. Work Board offers sample OKRs to support team productivity and create an alignment between individual goals and company goals for the next quarter.

Workboard’s OKRs let you clearly define a company strategy for best practices and measurable outcomes. Their OKR systems not only connect your employees with one another and with project managers, but they also inspire your team to set ambitious goals for themselves. Individual progress and company-wide milestones are transparently available to your entire team to further promote alignment and motivate your employees to achieve even more key results. OKR software integrates artificial intelligence to learn and grow with your employees to provide you and project managers with actionable insights for your team.

4. Consider using a bookkeeping service.


If you’re a small business owner or independent contractor, the amount of time you spend going over your financials, invoices, and tax information can begin to add up. If you want to spend less time analyzing and organizing your company’s financial information, it might be helpful to hire a bookkeeping service. By outsourcing your bookkeeping, your financial records become digitized and your monthly income and expenses are recorded for you. It can be hard to figure out business taxes or keep track of your company’s revenue on your own. A bookkeeper can help you get organized and stay on track financially.

5. Use social media management software.

Creating and maintaining a social media presence for your company can be a difficult task to take on by yourself. Reaching your customers on their mobile devices is the best way to keep them in the know. Social media can be considered a form of free advertisement for your business, which is why it’s so essential to take advantage of as many platforms as possible. A third-party social media management service or software can take over the setup and upkeep of your company’s socials. They will assign project managers from their firm to propose and launch social media campaigns. Having a large social media following with high customer engagement drives sales and revenue for your small business.